Minutes of SunPy Board Meeting 20220624
24 Jun, 2022
Present: Tiago Pereira, Monica Bobra, Stuart Mumford, Kevin Reardon
Absent: Russell Hewett, Steven Christe, David Perez-Suarez, Jack Ireland
Agenda:
- TESS Plans and SPD funding
- ROSES SunPy Project Update
- Governance Changes
- Membership
- SunPy paper
- Instrument Team Outreach
TESS Plans and SPD funding – Will is working with Dale Gary to arrange a time for a SunPy workshop/town hall. Timing is still TBD. SPD funds will be used to purchase refreshments during the workshop.
Will Barnes has started part time and will increase his share of time next year. Stuart's funding is held up in getting the sub-award NumFocus. Different people are working on the various components of the project - infrastructure, coordinates, dask, community training.
There has been an increasing disconnect between board members and active developers. Stuart has recently participated in a lot of governance discussions within the AstroPy project.
The AstroPy experience - they started with an internal four-person committee. This wasn't sufficiently formal to be funded directly by NSF. They have gone about setting up a framework with an advisory board and voting contributors.
Four aspects of governance:
- Financial oversight and documentation
- Monitoring and directing development work
- Providing avenue for community to guide/provide input on project directions
- Ombudsman and process for dispute resolution and ensuring equitable practices
Stuart has written a document describing a new governance structure. The plan is to discuss this at the SunPy Coordination meeting in August. After some cleanup and fleshing out, Stuart will send this around to the current board for comment prior to the Coordination Meeting discussions.
Previous meeting notes show board member terms were extended to 2023. We need to update SunPy wiki with all meeting notes/minutes.
Next board meeting will be scheduled for September to discuss governance document following the discussions at the Coordination Meeting.
Action Items:
- Post meeting notes on wiki (KR)
- Send governance document to board (SM)
- Update SEP-006 (MB)
- Send email to board members to gauge interest (MB)
