Minutes of SunPy Board Meeting 20200909
Present: Bin Chen, Tiago Pereira, Russel Hewett, Monica Bobra, Steven Christe, Stuart Mumford, Kevin Reardon, David Perez-Suarez, Jack Ireland Absent: Sabrina Savage, Jack Ireland (came at end of meeting)
There may be difficulties in recruiting new board members at this time. Ask current expired members to continue in the interim (Steven and David agree). Steven will check with Jack Ireland if he wants to continue on board. Sabrina indicated the desire to step down. Plan for electing or renewing board members in ~January 2021 (before we lose a quorum). Stuart: possibly split Executive Director into an Executive Board, and convert current board into an “Advisory Board”
Motion: Reappoint Steven and David to Board, for a period from March 2020 to March 2022. Approved: Monica, Bin, Russell, Stuart, Tiago, Kevin
Motion: Reappoint Monica as Vice Chair through March 2021. Approved: Monica, Bin, Russell, Stuart, Tiago, Steven, Kevin, David
Motion: Reappoint David as Chief Financial Officer through March 2021. Approved: Monica, Bin, Russell, Stuart, Tiago, Kevin, David Recused: Steven
Motion: Nominate Steven as Secretary through March 2021 Approved: Monica, Bin, Russell, Stuart, Tiago, Steven, Kevin, David
Motion: Nominate Kevin as Chair through March 2021 Approved: Monica, Bin, Russell, Stuart, Tiago, Steven, Kevin, David
Some voting on the new members Executive vs advisory functions of the board Too much process overhead makes things slower than it needs to be. Make an executive board which fills the role of the current ED.
SPD has allocated some money for SunPy workshops or other effort, need to check with them on guidance on how to spend it. Bin passed on this information from SPD board minutes: Agreed to allocate 000 from the general fund to support a software development workshop at the 2021 SPD meeting" to be led by SunPy.
Monica: Maybe use that money to set up a prize for software development? Small monetary prize ($500?), prize lecture during meeting? Steven: pay people to run (online?) workshops throughout the year. Russell: Lecture series - science topics but enabled by SunPy. Or a SunPy fellow that gives a few talks during the year.
Future plans:
- Have a couple meetings in next 1-2 months to:
- Discuss SPD coordination plans
- Discuss future SunPy governance
