Minutes of SunPy Board Meeting 20151207

7th December 2015

Present: Steven Christe (Chair), Andrew Inglis (Secretary), Jack Ireland, Stuard Mumford, Russell Hewett, Thomas Robitaille

Absent: David Perez-Suarez (Vice-Chair), Juan Carlos Martinez Oliveros, Albert Shih, Kevin Reardon

Discussion of a new SEP to keep a record of current board members and executive director.
- vote is 6-0 in favour (1 abstention).
Discussion on the Lightcurve SEP, describing the refactoring of lightcurve object. Point of this SEP is to become more consistent with the Map object.
- Tom asks about integration with AstroPy. AstroPy is going in a slightly different direction
- vote on SEP: 6-0 in favour (1 abstention).
Membership of the board - some board member terms are due to expire on 31st December 2015:
- Russell Hewett
- Andrew Inglis
- Stuart Mumford
- Juan Carlos Martinez Oliveros
- Thomas Robitaille
- Russell is happy to stay on. Hopeful he will have more time to contribute in the future. But doesn't want to be an impediment to progress.
- Andy also happy to stay on.
- Stuart also is ok to renew board membership.
- Tom suggests that he step down, having been on the board for 2 years. He suggests we could find an alternative AstroPy developer to take his place.
  - agreement that having someone from AstroPy on the Board is important.
  - Tom will stay on until a replacement is found. Board members will reach out to the AstroPy community to source a replacement
the board authorises an offline vote about renewing membership for the above Board members for a 2-year term.
- vote: 5-0 in favour

David Perez-Suarez joined the meeting

discussion of Numfocus (nonprofit status)
- Numfocus is a nonprofit organization
- SunPy could join this - means can accept money (donations, grants)
- could also set up a non-profit on our own. Probably would use an attorney for this. Might be expensive. This would avoid Numfocus overhead, but not clear which is the better approach.
- need pluses and minuses of Numfocus. Not clear at the moment.
- Numfocus overhead e.g. if AstroPy received $10,000, 7% goes to Numfocus + some base charge. Total approximately 10%. Rate goes down as the amount donated increases. For $1M, it would be around 5%. Might be room to negotiate amounts.
- Numfocus seems easier overall.
- Copyright issues
- Stuart offers to open a dialogue with Numfocus.
Funding opportunities update
- no funds available at NASA Goddard
- pursuing possible funding from NASA HQ
- host another SunPy workshop at SPD
- prepare open letter asking for funding?!

Meeting adjourns

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