CKAN monthly meetups

[popovayoana]

Description

The purpose of this discussion is to give a clear and concise structure to the process of organizing CKAN monthly meetups. By following these steps anybody should be able to organize a meetup. Note: Any suggestions and comments are much appreciated.

CKAN Monthly Live

CKAN Monthly Live is a series of monthly meetups to showcase CKAN to people. It happens every third Wednesday of the month at 13:00 UTC, it’s free to join and open to everyone. Each event includes a single session and a live Q&A forum. It’s an opportunity to connect with the speakers, the other attendees and the whole CKAN community.

Frequency: Every third Wednesday of the month at 13:00 UTC (https://www.google.com/search?q=1pm+utc)

Agenda

• Link to meeting doc

Acceptance

• Announcements on social media
• Email sent to everybody from RSVP list
• Blog post for the meetup (recap)
• Recording uploaded to YouTube
• Material prepped re how people can contribute
• An awesome 1h community meetup with at least 15 participants
• Follow up email sent to everybody (survey)

Tasks

• Generate a Zoom call link
• Reserve slot in Zoom account
• Announce CKAN Monthly Live on social media (LinkedIn, Twitter, Facebook)
• Send email to RSVP list and people from ckan.org webinar form
• Send a reminder to register a week before the meetup
• Send a reminder to register 3 days before the meetup
• Email guests ~2-3h before the event with the meeting details
• Announce on Twitter
• Send reminders on Gitter
• Announce in GChat (if relevant) a few hours before the meetup
• Send meeting link ~10 minutes before the event on Gitter
• Record the meeting
• Keep meeting minutes in CKAN Meetups Meeting Doc [Public]
• Material prepped re how people can contribute
• Schedule next meeting and update the RSVP form with the correct meetup date → https://forms.gle/kE5TbH5YhF3EVhRz8
• Announce the date of the next meeting (through new GitHub issue and Gitter)
• Add previous guests to the Google Calendar invite (make sure Google Meet is turned off!)
• Notify guests by email about the calendar event
• Create a new entry in the public meeting doc with agenda for this meetup
• Quick recap on social media, Gitter, etc
• Upload the video - process video(s) (cut presentation out as a separate video if any, trim beginning and end if necessary)
• Write a blog post on ckan.org and when recording is done, update blog post with link to YouTube video
• Send survey to people

Suggested topics

• The role of Data Portals in the Third Wave (publication - Third Wave of Open Data by GovLab) (speakers: Steven or sb else)
• Data Portals in Enterprise (Enterprise Data Management with CKAN) (speakers: Steven or sb else)
• Mission, Systems and Transparency - the many faces of a data portal (speakers: Steven or sb else)
• AI and Ethics (speakers: Steven or sb else)
• Civic Innovation - (case study) (speakers: Steven or sb else)
• Behind the scenes look at Data Portals
  • SEED Data Portal (speakers: Steven or sb else)
  • Floodplains (speakers: Steven or sb else)
  • Pacificdata.org (speakers: Steven or Sioeli Tonga)
• Aids Data Repository demo and overview (speaker: Rufus or somebody else)
• WPRDC update … (speaker: Rufus or somebody else)
• Overview or deep dives of popular extensions
• Add topic and suggest a speaker here: Suggestions for Topics and Speakers

Documents

• CKAN Meetups Meeting Doc [Public] - this is the document where we (a moderator) will keep our meeting notes from each meetup
• Google RSVP form
• Running CKAN Community Meetups - a more detailed working document on how community meetups will be organized; note: you can edit, comment, make suggestions, add information (anything u find useful is very welcomed)

[anuveyatsu]

@popovayoana I'm asking some of our clients if they want to present their data portals and talk about their use case in one of these meetings.

[popovayoana]

@anuveyatsu added a file - Suggestions for Topics and Speakers

[anuveyatsu]

@popovayoana when are we planning to have the meetup now? Original date was 17th May 😄

[popovayoana]

There's a new date suggested - 2nd of June, 3 pm CET. We have already set up the first speaker - Steven De Costa. Need to ask if somebody is willing to be a moderator tho. Will update and announce very soon. Meanwhile, if you have some useful thoughts / ideas, or are willing to moderate the first webinar, let me know : ))

[anuveyatsu]

@popovayoana just to confirm - you mean 3 pm CET as 2 pm GMT or 1 pm GMT?

[popovayoana]

@anuveyatsu 1 pm GMT. it's based on the availability of Steven and the assumption that this will be okay for most people. wdyt?

[jqnatividad]

This is a much needed and welcome initiative!

Would it be possible to present and demo the revamped DataTables view and the time series Datapump?

Is there a sign-up sheet where I can submit an abstract/proposal?

Thanks!
Joel

[popovayoana]

@jqnatividad Awesome! I think we should have a "single source of truth" so for now you could just write your suggestion here: Suggestions for Topics and Speakers. And by the way, if u have a suggestion for a smarter way to propose topics, feel free to share it. Any refinement ideas are super welcomed. We wanna smooth things over, so that everything flows well ; )

[popovayoana]

@wardi I had to drop quickly and I am not sure if I did everything properly so I will duplicate my thoughts here. So, about what you were saying... I will be very glad to discuss the topic and I am ready to help / cooperate with whatever needed. My email is yoana.popova@datopian.com. Feel free to share it. ; )

P.S. That's probably not the best way to contact you, haha, but... I hope it's okay. ; )